✨ Built by a Yardi data team
Yardi Lease Abstraction Services
Most lease abstraction vendors hand you a PDF or a spreadsheet in their template — and then the real work starts: someone on your team keys every date, charge, and option into Yardi by hand. That re-keying step is where transposed dates and missed escalation steps creep in, and it is why abstraction projects stall between "abstracts delivered" and "leases live in Voyager".
PropETL is a Yardi data engineering team that added abstraction, not an abstraction shop that mentions Yardi. Our AI-powered pipeline extracts every field with page-level citations, a lease abstraction specialist verifies each abstract against the source document, and the output is shaped for how Yardi actually stores lease data — tenants, units, lease terms, charge schedules, and options — so the last mile into Voyager is short.
Why Yardi teams outsource abstraction differently
Yardi Voyager does not want a lease abstract; it wants structured records with the right codes, the right date formats, and charge schedules that reconcile. A generic abstract forces your lease administrators to translate — from the vendor’s template to Yardi’s fields — under go-live pressure. When the translation goes wrong, billing is wrong, and nobody notices until a tenant disputes an invoice.
Our team has done the Yardi side of this on 20+ real ERP implementations, and PropETL’s ETL engine validates spreadsheet data against hundreds of Yardi import modules and thousands of field-level rules. That is the lens we abstract through: every value we extract is captured with the downstream Yardi field in mind.
What you receive
- ✓A structured abstract per lease: parties and guarantors, premises and suite details, commencement, expiry and key dates, base rent and escalation schedule, recoveries and CAM, deposits, and renewal, termination and expansion options
- ✓Page-level citations for every extracted value — auditors and lease admins can verify any number against the source in seconds
- ✓Confidence scoring and human QA sign-off on every abstract before delivery
- ✓Data shaped for Yardi’s lease structures, in your template or ours; Yardi-ready CommLeases, CommUnits and charge-schedule import files are rolling out to waitlisted clients
Smart Lease vs a managed abstraction service
Yardi’s own Smart Lease is software: your team uploads documents, operates the tool, and owns the review workload. That works if you have trained lease administrators with spare capacity. A managed service is the other path — you send leases, and finished, QA-verified abstracts come back. No licenses to buy for a one-time acquisition batch, no team to train on a tool they will use once.
The two are not enemies; plenty of portfolios use software for steady-state and a service for spikes — acquisitions, migrations, and backlog cleanups, which is exactly the work we specialize in.
How the engagement works
- ✓Send us a representative lease — we return a finished abstract as a free sample round, so you judge quality on your own documents before committing
- ✓Agree scope and template: your abstract format or ours, your field list mapped to how the data will land in Yardi
- ✓We process in batches with page-cited extraction, specialist QA review, and delivery in days — sized to acquisition and go-live timelines
- ✓Documents are handled under NDA, used only to produce your deliverables, and deleted after delivery on request
Frequently asked questions
Do you deliver Yardi import files or just abstracts?
Both are on the roadmap you can buy into today: every engagement delivers structured, QA-verified abstracts shaped for Yardi’s lease data model, and Yardi-ready import files (CommLeases, CommUnits, charge schedules) produced by PropETL’s validation engine are rolling out to waitlisted clients first. Tell us your go-live date and we will scope the right deliverable.
How is this different from Yardi Smart Lease?
Smart Lease is software your team operates — you upload, review, and correct inside the tool. PropETL is a managed service: you send scanned leases and receive finished abstracts that a human specialist has already verified against the source document, with page citations for every value. For one-time batches like acquisitions or migrations, a service avoids licensing and training a tool you will use once.
Can you handle amendments, riders, and estoppels?
Yes. Commercial lease files are rarely one document — we merge the original lease, amendments, riders, and side letters into a single package before extraction, so the abstract reflects the current controlling terms rather than the original signature copy. Conflicts between documents are flagged for review rather than silently resolved.
What does Yardi lease abstraction cost?
Pricing is per lease and depends on volume, document length, and the deliverable format. Industry outsourced abstraction typically runs $150–400 per lease; we quote after seeing a representative document. Start with the free sample round — one lease in, one finished abstract back — and you will have both a quality benchmark and a firm quote.
How fast can you turn around an acquisition portfolio?
Batches are processed in days, not weeks — AI extraction sets the pace and human QA keeps accuracy, so a few hundred leases can meet a closing or go-live timeline that manual abstraction shops cannot. Tell us the portfolio size and date and we will confirm a schedule before you commit.
Get a quote — and a free sample round
Send one representative lease and we return the finished abstract, so you can judge the quality on your own documents before committing to anything.