✨ Commercial Lease Abstraction · Managed Service · AI-Powered, Expert-Verified
Send Us Scanned Leases. Get ERP-Ready Abstracts.
We abstract your commercial leases end to end: AI-powered extraction with page-level citations, reviewed by lease abstraction specialists, delivered as structured data ready for Yardi, MRI, or Yardi Breeze. You send documents; you get back verified abstracts.
❌ Buried in 92 pages + 3 amendments
…WHEREAS the Landlord and Tenant…
…Base Rent as set forth in Exhibit B…
…subject to the Second Amendment dated…
…Tenant shall have one (1) option to renew…
…88 more pages to read
✅ Every value cited — and confidence-scored
Tenant: Meridian Retail LLC (p.1)High
Term: 01 Mar 2024 – 28 Feb 2031 (p.4)High
Base rent: 84,000/yr · +3% steps (Ex. B)High
CAM cap: 5% cumulative (p.41)Medium → review
Renewal: 1 × 5 yrs, 9-mo notice (p.61)High
QA-verified against source · specialist sign-off ✓
100%
Page-Cited Values
2-Pass
AI + Expert QA
ERP-Ready
Yardi · MRI · Breeze
Free
Sample Round
The Problem
Every lease is a small research project. Portfolios are hundreds of them.
If leases cross your desk before they reach the ERP, you know these moments.
A 90-page lease. Read every page.
Base rent is on page 4, the escalation rider on page 61, and the option to renew hides in an amendment from 2019. Manual abstraction means a trained person reads all of it — for every lease, every acquisition, every migration.
Keying into the ERP is where errors live
Even a perfect abstract still has to be typed into Yardi, MRI, or Breeze — lease terms, charge schedules, options, deposits. One transposed date or missed escalation step and billing is wrong for months before anyone notices.
Portfolios arrive in batches, not one at a time
An acquisition closes and 200 leases land on your desk with a go-live date attached. Abstraction shops quote weeks and charge per lease — and you still re-check everything, because it's your name on the rent roll.
Why Not Just ChatGPT?
Generic AI wasn’t built for lease abstraction.
A chatbot summary and an ERP-ready abstract are different products.
Generic AI tools
Paste the lease into a chatbot
- ✕ No page-level citations — values you can’t verify without re-reading the lease
- ✕ Hallucination risk — a confident guess looks exactly like a correct answer
- ✕ No reviewer — errors ship silently and surface months later in billing
- ✕ Output is prose, not the structured fields your ERP actually needs
PropETL managed service
AI extraction + automated QA + specialist
- ✓ Every value cited to the page and clause it came from
- ✓ Automated QA re-verifies each field against the source document
- ✓ A lease abstraction specialist signs off on every abstract
- ✓ Gaps are flagged and assumptions stated with their basis — never invented
- ✓ Delivered in your template, ready for Yardi, MRI, or Breeze
If a value can’t be found in the document, we flag the gap and state the assumption — we never let the model fill it in.
How It Works
A managed service, not another tool to learn.
Automation sets the speed. A specialist signs off on every abstract.
01
Send Us Your Leases
Share your scanned lease documents directly with our team — PDFs, amendments, riders, and all. No software to install, no templates to fill in.
Secure direct intake · Portal upload coming soon
02
AI-Powered Extraction
Our extraction pipeline reads the full document — parties, premises, term, rent and escalation schedule, options, deposits, and key clauses — with page-level citations for every extracted value.
Every value traceable to the page it came from
03
Expert QA Review
A lease abstraction specialist reviews every abstract against the source document before it leaves our hands. Automation sets the pace; a human signs off on the accuracy.
Built on 20+ real ERP implementations
04
Delivery in Your Format
You receive a clean, structured abstract in your template (or ours) — ready for review, for the deal file, and for entry into your ERP.
Yardi-ready import files coming soon
Your documents are processed in memory — never written to disk or a database — and each job is wiped automatically within hours of delivery. An NDA is available before you send anything.
The Deliverable
Everything your ERP needs. Nothing you have to hunt for.
Each abstract captures the full commercial picture of the lease, with page citations.
The Cost of Bad Lease Data
What badly abstracted lease data costs you.
These aren’t hypotheticals — they’re the quiet operational failures every portfolio with incomplete lease data eventually runs into.
Renewal notices missed by a day
Option and notice windows are strict — miss one and the right is gone, or the lease renews on terms you didn’t choose. If the option never made it out of the amendment and into the ERP, no alert ever fires.
Escalations that never bill
A +3% step buried in Exhibit B that isn’t keyed as a charge schedule simply doesn’t bill. The tenant pays last year’s rent, nobody complains, and the shortfall compounds quietly month after month.
Recoveries left uncollected
CAM caps, exclusions, and gross-up language decide what you can recover. When they live in a scanned PDF instead of structured fields, reconciliations get done from memory — and under-billing becomes the default.
Reports built on notes fields
Every rent roll, budget, and hold/sell decision runs on the lease data in your system. If key terms sit in free-text notes because migration ran out of time, your portfolio analytics inherit the gaps.
Due-diligence surprises after closing
Acquisitions price on the rent roll you were shown. Abstracts that skipped co-tenancy, termination, or exclusivity clauses turn into post-closing surprises — discovered when a tenant enforces a clause you didn’t know existed.
The fix is upstream.
Every one of these traces back to the abstract. Get the abstraction right — cited, verified, structured — and the rest of the system starts working.
Get a quote →Offerings
Start with abstracts. ERP-ready delivery is next.
Custom pricing on request — every engagement starts with a demo and a free sample round.
AVAILABLE NOW
Structured Lease Abstract
Custom Pricing
On request · Per document or portfolio
- ✓ Full-document AI extraction
- ✓ Page-level citations on every value
- ✓ Specialist QA review on every abstract
- ✓ Amendments & riders consolidated
- ✓ Delivered in your template or ours
- ✓ NDA & confidential handling
- ✓ Free sample round with your own lease
or email support@propetl.com — replies within one business day
COMING SOON
Yardi-Ready Import Files
Coming Soon
Abstract → validated Yardi import
- ✓ Everything in Structured Lease Abstract
- ✓ CommLeases, CommUnits & charge schedules
- ✓ Validated by the PropETL engine — 5,204 rules
- ✓ Import-ready for Voyager & Breeze
- ✓ No re-keying: abstract flows straight to ERP
Early access goes to waitlisted clients first
COMING SOON
MRI Output & Data API
Coming Soon
For MRI shops & system integrators
- ✓ MRI-formatted delivery
- ✓ Structured JSON output for your own systems
- ✓ Batch portfolio delivery
- ✓ Same extraction + QA pipeline underneath
Tell us your target system — it shapes the roadmap
Intake today is direct: you share documents with our team and we handle the rest. Secure portal upload is next on the roadmap, followed by intake through the PropETL Claude connector.
FAQ
Questions before the first lease.
▸What is lease abstraction?
Lease abstraction is the process of reading a commercial lease — often a long scanned document with amendments and riders — and pulling out every data point an owner or manager needs: parties, premises, term dates, rent and escalation schedules, options, deposits, and key clauses. The abstract is what gets entered into an ERP like Yardi, MRI, or Yardi Breeze so billing, collections, and reporting run correctly.
▸How does the service work?
You send us your scanned leases, our AI-powered pipeline extracts the data with page-level citations, a lease abstraction specialist QA-reviews every abstract against the source document, and you receive a clean structured abstract in your template. It is a managed service — you deal with people and get finished deliverables, not software you have to operate.
▸How much does it cost?
Pricing is custom and depends on your volume, document complexity, and deliverable format. Contact us at support@propetl.com for a quote — and ask for a free sample round: send us a lease and see the abstract we return before you commit to anything.
▸What do I receive for each lease?
A structured lease abstract covering parties, premises, term and key dates, base rent and escalation schedule, recoveries, options, deposits, and key clauses — every extracted value cited to the page it came from. Delivered in your template or ours. Yardi-ready import files and MRI/API delivery formats are coming soon.
▸Can you deliver Yardi-ready import files?
Coming soon. PropETL already builds validated Yardi Voyager import files from spreadsheet data — 306 modules, 5,204 validation rules — and lease abstracts will flow into that same engine to produce import-ready CommLeases, CommUnits, and charge-schedule files. Contact us if this is the deliverable you need; early access will go to waitlisted clients first.
▸How accurate is the AI extraction?
Accuracy is enforced by process, not promised by a model. Every extracted field is automatically re-verified against the source pages and given a confidence score; low-confidence values and conflicts are flagged for individual review, and a lease abstraction specialist signs off on every abstract before delivery. Where a value genuinely is not in the document, we flag the gap and state any assumption with its basis — the pipeline never lets the model invent an answer.
▸What happens to our documents after processing?
Documents are processed in memory and are never written to disk or a database. Each job is wiped automatically within hours of delivery, with document buffers overwritten. Files are used only to produce your deliverables, and an NDA is available before you send anything.
▸How do you handle confidentiality?
Lease documents are commercially sensitive and we treat them that way: documents are used only to produce your deliverables, are never shared with third parties, and are deleted after delivery on request. An NDA is available before you send anything.
▸Can I try it before committing?
Yes — that is exactly how we want you to start. Contact us to book a demo and a free sample round: send us one representative lease, and we return the finished abstract so you can judge the quality on your own documents.
Get a Quote
Tell us about your portfolio.
We reply within one business day with pricing and a free sample round — send one representative lease and judge the abstract quality on your own documents.
Services & Resources
Lease abstraction, by portfolio and workflow.
Guides and specialized services for how your leases actually arrive.
Yardi Lease Abstraction Services
Built by a Yardi data team
How Much Does Lease Abstraction Cost?
Transparent pricing guide
Lease Data Migration Services
From legacy system to live ERP
Lease Abstraction Outsourcing
The outsourcing decision, honestly
Lease Abstraction for Due Diligence
Built for deal timelines
Medical Office Lease Abstraction
Healthcare-aware abstraction with human QA
Retail Lease Abstraction
The hardest asset class to abstract
Lease Abstraction Software vs Services
A decision guide, not a pitch
MRI Lease Abstraction Services
The done-for-you alternative
Yardi Lease Data Entry Services
Import files, not keystrokes
Lease Abstraction vs Lease Administration
A plain-English comparison
Lease Abstract Template & Field Checklist
The complete field checklist
Lease Abstraction Companies: The Provider Landscape
Know the categories before the vendors
What Is Lease Abstraction?
The plain-English guide
“I've abstracted leases and entered them into ERPs by hand for 20+ implementations. This is the service I wish someone had offered me.”
Stop reading 90-page leases line by line.
Start trusting the data in your ERP.
Custom pricing on request · Confidential handling · NDA available